We make our best efforts to ensure that our processing of your personal data complies with the General Data Protection Regulation (Regulation (EU) 2016/679, hereinafter: GDPR) and with specific regulations applicable in France.
The purpose of this page is to provide you with information regarding the processing of your personal data for the purposes the organization of the Language Resources and Evaluation Conference (the "Conference")
I. Who Are We and How to Contact Us?
Evaluations and Language resources Distribution Agency (ELDA)
9 Rue des Cordelières
75013 Paris
II. What Data Do We Process for our Purposes?
In order to perform your registration, and the submission of your scientific contribution(s), we collect the following items (the "Personal Information"):
- Full Name
- Email address
- Address
- Affiliation
- Affiliation Type (University, Public Administration)
- Country
- Gender
- Student ID (if necessary)
- START ID
We will collect these information through a registration form that will be made available through the Conference registration website.
III. Why Do We Process Your Data?
We perform user registration to the Conference and user statistics (which involves processing of your personal data). We may also send you regular updates regarding the organization of the Conference and the events surrounding the Conference.
IV. Legal Basis for Processing
We process your personal data on the basis of art. 6(1)(a) of the GDPR, i.e. with your consent for the specific processing purpose. Your consent for the processing of your e-mail address is express.
In special circumstances, we may process your personal data on the basis of art. 6(1)(f) of the GDPR; in such rare cases, our legitimate interest in carrying out the processing is to perform registration and provide security for the Conference.
V. Data Storage Period
We will store your Personal Information from your registration and for a maximum duration of 2 (two) years after the end of the Conference. However, you are free to ask us to erase your Personal Information from our lists at any moment. In such a case, your Personal Information will be deleted within a reasonable period of time.
VI. No Transfer
The list of Personal Information we collect and process is stored on our servers in Paris, France and will not be transferred to anyone.
VII. No Automated Decision-Making
We do not use any form of profiling or automated decision-making.
VIII. Your Rights with Regards to the Processing of Your Personal Data
The GDPR grants you some important rights with regards to the processing of your personal data. These rights are summarized below (you are invited to consult the relevant articles of the GDPR for more information):
a) right of information (art. 13 and 14 of the GDPR): you have the right to be provided with certain information about the processing of your personal data. We did our best to include all this information in this Privacy Policy; the main purpose of this document is to safeguard your right of information;
b) right of access (art. 15 of the GDPR): you have the right to obtain from us confirmation as to whether we process your personal data, as well as information on the categories of data we process, how and why we do that etc. You can also request a copy of your personal data that we process, for which we may charge you a reasonable fee based on administrative costs. In order to exercise your right of access, contact us at privacy@elda.org;
c) right to rectification (art. 16 of the GDPR): if your personal data that we process are incomplete or inaccurate, you have the right to obtain from us rectification of such data without undue delay. In order to exercise your right to rectification, contact us at privacy@elda.org;
d) right of erasure (right to be forgotten – art. 17 of the GDPR): in certain circumstances (e.g. if we process your data unlawfully or unnecessarily) you may obtain from us erasure of your personal data;
e) right to restriction of processing (art. 18 of the GDPR): in certain circumstances (e.g. if you contest accuracy of your data that we process or lawfulness of the processing) you may obtain from us restriction of processing of your data. Such data will not be erased, but in principle can only be processed with your consent;
f) right to data portability (art. 20 of the GDPR): you may request us to transmit your data that we process to another controller in a structured, commonly used and machine-readable format;
g) right to object (art. 21 of the GDPR): if you did not consent to the processing, or if it is not necessary to comply with a legal obligation, you may always object to it, in which case we shall no longer process your data;
h) right not to be subject to automated individual decision-making, including profiling (art. 22 of the GDPR): you have the right not to be subject to automated individual decision-making, including profiling. As expressly stated above, we do not resort to such activities.
Moreover, you have the right to:
i) withdraw your consent to the processing of your personal data at any time (art. 7(3) of the GDPR) by contacting us at privacy@elda.org. The withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal;
j) lodge a complaint with a supervisory authority.
